Document versioning

Contracts get amended and renewed. Versioning lets you add the new copy to the same contract in Renewly, while keeping the earlier copies.

Renewly reads the new copy

When you upload a new version, Renewly reads it just like a new contract and updates the details. The earlier version is kept in the version history.

Uploading a new version

Open the contract you want to update.
Find the Version History section. Click Show if it is closed.
Click Upload new version.
If you like, add a short note about what changed, for example "Amended payment terms".
Click Choose PDF and pick the file. It must be a PDF of 4 MB or less.

The new version becomes the current one straight away. The contract's dates and other details update once Renewly has finished reading it. Check them, as you would for a new upload.

New versions count towards your hourly upload and reading limits. If you reach a limit, wait before trying again.

Version history

The Version History section lists every version of the contract. Each one shows:

Version number: v1, v2, v3 and so on, added automatically.
Current: a label on the version in use now.
Status: whether Renewly has finished reading it (Completed), is still working (Processing or Pending), or could not read it (Failed).
Note: what you wrote when you uploaded it.
File name and size
Upload date

Downloading previous versions

Click Download next to any version. Renewly creates a private download link that works for one hour.

Deleting versions

Click Delete version next to an older version and confirm. This permanently removes the file and what Renewly read from it. It cannot be undone.

The current version cannot be deleted

Upload a new version first if you need to replace it, or delete the whole contract.

Permissions

Seeing and downloading versions: anyone who can see the contract.
Uploading and deleting versions: in a team workspace, owners and admins. In a personal workspace, you.

FAQ

What happens to the old version's details?

Each version keeps what Renewly read from it. The contract page always shows the details from the current version.

Is there a limit on versions?

There is no set limit on how many versions a contract can have.

Can I go back to an older version?

Not directly. Download the older version, then upload it again as a new version.