Term Library

The Term Library lets you ask cross-portfolio questions about your contracts without writing SQL or staring at spreadsheets. Two modes: prebuilt queries you click, and natural-language questions you type.

When to use it

Renewly extracts structured terms from every contract you upload (notice windows, renewal dates, auto-renewal flags, contract value, currency, term length). The Term Library exposes those terms as a searchable index across your whole portfolio.

The 12 prebuilt queries (one click each) cover the highest-action portfolio slices:

Notice windows over 60 days, and over 90 days
Auto-renewing contracts above $10K
Renewing in the next 90 days, and the urgent-30-day cut
High-value renewals in the next 60 days (≥ $25K)
Multi-year contracts (≥ 24 months) you’re locked into
Top spend: contracts over $50K
Auto-renewing with under 30 days notice (the high-risk pair)
Expired in the last 30 days you have not chased
Missing a renewal date (a data gap to close)
All extracted contracts (baseline export)

Prebuilt queries

From Term Library in the left rail, the prebuilt grid shows the high-signal questions above. Click one and Renewly returns every matching contract from your portfolio with vendor name, value, renewal date, and a link to the contract page.

Sample contracts excluded

Demo contracts (the seven example agreements from onboarding) are always excluded from Term Library results so the answers reflect your real portfolio only.

Natural-language questions

Type a free-form question in plain English. Examples:

“auto-renewing high value contracts”
“contracts renewing in the next 30 days over $50K”
“contracts with notice windows of 60 days or more”

Renewly translates your question into a structured filter against the whitelisted Term Library schema and runs it. The translator only ever produces filters against approved fields, so there is no path for an ambiguous question to leak into raw SQL.

What you can filter on

The Term Library schema is intentionally tight. Only fields where the underlying extraction has high coverage are searchable. Today that means:

auto_renews: does the contract auto-renew?
notice_period_days: days of notice required to cancel before renewal
term_months: total contract term length
total_value: total contract value (in the contract’s currency)
currency: ISO 4217 code
renewal_date: next renewal date
end_date: contract expiration date
status: Renewly’s processing status (completed, processing, etc.)

Clause-level fields are coming

Liability caps, MFN clauses, audit-rights flags, data-residency clauses, and exit fees are extracted as part of the contract risk analysis but are not yet promoted to typed fields the Term Library can filter on. We expose them on the individual contract page today; cross-portfolio filtering on those clauses is planned for a future release.

Working with results

Each row is a contract. Click through to view the full contract, change tags, edit extracted data, or trigger re-extraction. Need to export? Filter, then use the existing CSV export from the contracts list with the same filters applied.

Who can access

Any authenticated Renewly user can use the Term Library against their own portfolio. Team members of an organization see contracts shared with the org as well as contracts they personally own.

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