Understanding extraction results

When you upload a contract, Renewly reads it and pulls out the key details. We call this "extraction". This page explains what Renewly finds, how sure it is, and how you check and correct it.

Extracted data fields

You see these details on the contract's page once Renewly has read it.

Parties

• Parties: the companies or people the contract is between. Each is marked as the Provider (the vendor), the Client (usually you) or Other.

Important dates

• Effective Date: when the contract starts.
• Expiration Date: when the current term ends.
• Renewal Date: when the contract next renews.
• Notice Period: how many days' notice you must give to cancel or change the contract.
• Auto-Renewal: whether the contract renews by itself unless you cancel.
• Act by: the last day you can give notice. Renewly works this out from the renewal date and the notice period.

Financial information

• Contract Value: how much the contract is worth, with its currency.
• Billing Frequency: how often you pay, such as monthly, quarterly or yearly.
• Payment Terms: how long you have to pay each invoice, such as "Net 30" (30 days).
• Contract Term: how long the contract lasts, in years. Part years are allowed, such as 0.5 for six months.

Other terms

• Key Terms: important clauses, such as service levels or liability limits.
• Obligations: things you or the vendor must do, with any deadline.

Risk analysis

Renewly lists terms that could cost you money or cause problems, such as a price rise or a long notice period. Each risk has a severity:

• Critical: needs action straight away.
• High: important; deal with it soon.
• Medium: worth knowing about, but not urgent.
• Low: a minor point to be aware of.

Some risks also come with a suggested way to deal with them, shown as "Mitigation".

Confidence scores

Each contract gets a confidence level. It shows how sure Renewly is that it read the details correctly.

• 85% or higher: high confidence. In the review queue you can approve these together with one click.
• Below 85%: Renewly was less sure. The review queue marks these as needing "a closer look", and you approve each one on its own.

Editing extracted data

You can edit dates, renewal terms and financial details. Summaries, key terms, obligations and risks cannot be edited on the contract page.

1. Open the contract from the Contracts page.
2. Find the section you want to change, such as Dates and Renewal Terms or Financial Information.
3. Click Edit in that section.
4. Change the details, then click Save.

Missing or incorrect data

If Renewly missed something or got it wrong:

• If the section has an Edit button, use it to add or correct the detail.
• Open the original file to compare. Click View PDF to read it, or Download to save a copy.
• If the whole reading went wrong, click Re-extract on the contract page to ask Renewly to read it again. If reading failed, the button says Retry Extraction.

Review queue

The review queue is where you check new contracts before you rely on them.

What the review queue is

Every contract Renewly reads goes into the review queue first. It stays there until someone on your team checks the details and approves it. Contracts waiting in the queue do not appear in your contracts list until they are approved. This way, nothing enters your portfolio without a person checking it.

How contracts appear in the queue

A contract enters the review queue when you upload it and Renewly has finished reading it. This happens whatever the confidence level.

The review badge

Click Review in the menu on the left to open the queue. A number next to it shows how many contracts are waiting. The number goes away when there is nothing left to review.

Marking a contract as reviewed

1. Click Review in the menu on the left.
2. Check the details for each contract: dates, notice period, value and terms. Click View Detail to see the full contract page.
3. If something is wrong, click Edit, correct it, then click Save & Approve.
4. If everything is right, click Approve.

To approve all high-confidence contracts at once, click Mark All Reviewed. You can also approve a contract from its own page with Approve or Edit & Review.

Rejecting a contract

Click Reject if the file is the wrong document, a duplicate, or unreadable. Choose a reason, then click Reject & Delete. This permanently deletes the contract from your account. You can upload it again later, for example after rescanning it.