Stop finding out about vendor renewals when the invoice arrives.
CFOs and finance controllers lose budget predictability when vendor contracts auto-renew without warning. Renewly extracts every renewal date, notice deadline, and contract value from your PDFs - so you forecast with real data, not guesswork.
Finance teams are flying blind on vendor renewals
Budget surprises from auto-renewals
A vendor contract quietly auto-renews at last year's rate - or worse, at a higher one. Finance finds out when the charge hits the P&L. By then, the notice window closed months ago. There is no line item for 'renewals nobody approved' in the budget, but there should be.
No single source of truth for vendor spend
Contract values live in PDFs. Renewal dates live in someone's calendar. Vendor names live in AP. Pulling together a full picture of what's renewing and for how much requires three systems, two people, and a spreadsheet that's already out of date.
Renewal forecasting is guesswork
When the board asks for a forward-looking view of committed vendor spend, the answer involves manual digging through shared drives. Nobody knows the total exposure from auto-renewal clauses. The forecast is a best guess dressed up in a spreadsheet.
Upload the contracts. See the numbers.
- 2.1Upload your vendor contract PDFsDrag in any vendor agreement - SaaS subscriptions, IT service contracts, insurance, facilities, professional services. Renewly reads them all. Batch upload takes up to 20 files at a time, so a finance team with 80 contracts can load them in one sitting.
- 2.2Renewly extracts the financial detailsFor each contract: vendor name, annual value, renewal date, notice period, notice deadline, auto-renewal clause (yes/no), and payment terms. No manual data entry. No copy-pasting from PDFs into spreadsheets.
- 2.3Alerts go to the right people before deadlines closeBy default Renewly emails reminders 90, 60, 30 and 7 days before each notice deadline. Assign contract owners so alerts reach the person who can act - not a shared inbox that nobody monitors.
Built for finance visibility, not legal workflows
Vendor spend visibility
See every vendor contract value in one dashboard. Sort by amount, renewal date, or risk. Know exactly how much is committed and when each commitment comes due.
Renewal forecasting
View upcoming renewals by month and quarter. Filter by value, vendor, or auto-renewal status. Export the data directly into your FP&A planning cycle.
Export for budget models
One-click CSV export of all contracts with values, dates, and renewal terms. Drop it into your budget model, ERP import, or board deck. No reformatting required.
Value at risk metrics
See the total dollar amount sitting behind auto-renewal clauses where no action has been taken. The number answers one question: how much renews if we do nothing?
Voice of Vendor: vendor news before renewal
When a vendor announces layoffs and one of your contracts is renewing in the next 180 days, Renewly flags it. Negotiate while the headlines work in your favour, not after the renewal has already gone through.
Term Library for cross-portfolio analysis
Ask a single question and get the answer across every vendor contract you hold. 12 prebuilt queries cover the highest-leverage finance views (auto-renewals over $10K, multi-year locks, urgent renewal windows), or type a question in plain English.
An illustrative example of how it goes wrong
A VP Finance is preparing the quarterly board deck. She needs a forward view of committed vendor spend for the next 12 months. She starts pulling data from AP, cross-referencing with the contracts folder, and checking calendars for renewal dates.
Halfway through, she discovers $200K in vendor contracts that auto-renewed in the last quarter - three SaaS platforms, two facilities contracts, and an IT support agreement. None were reviewed. Two of the SaaS tools had fewer than 10 active users.
The notice windows had closed 60 to 90 days before the renewal dates. A common pattern in SaaS renewal forecasting. By the time anyone looked, the money was already committed.
With Renewly, every one of those contracts would have been flagged at upload - auto-renewal clause detected, notice deadline calculated, alerts sent to the assigned owner weeks before the window closed.
Have a contract like this? Put in its dates and we will email you before your last day. No account needed.
Not a spreadsheet. Not a $60,000 CLM. The finance team's contract dashboard.
Spreadsheets can't extract from PDFs.
Every contract value, renewal date, and notice period has to be typed in manually. The spreadsheet is only as current as the last person who updated it. Auto-renewal clauses? Not tracked. Notice deadlines? Calculated by hand - if at all.
Enterprise CLMs serve legal, not finance.
Ironclad, Icertis, and Conga are built for contract authoring, redlining, and legal workflow. They are priced for legal departments and usually take months to implement. If you need vendor renewal visibility - not a full contract lifecycle platform - they are the wrong tool.
Renewly gives finance what it actually needs.
Upload a PDF, get structured data. See what's renewing, when, and for how much. Export it. Calculate your ROI. From $149/month. Live in minutes.
Fees.
No procurement process. No implementation timeline. No IT involvement.
Questions people ask.
Can I export renewal data into our budget model or ERP?
Yes. One-click CSV export gives you vendor name, contract value, renewal date, notice deadline, and auto-renewal status. Drop it straight into Excel, Google Sheets, or your ERP import template.
How does Renewly calculate the value at risk figure?
Value at risk is the total annualized spend across all contracts with auto-renewal clauses where the notice window has not yet been actioned. It answers: how much money renews automatically if we do nothing?
We have contracts in different currencies. Does that work?
Renewly extracts the contract value and currency as written in the document. You will see the original currency on each contract. Multi-currency dashboards are on the roadmap.
Can I share a renewal forecast view with the CFO without giving them full access?
Every plan includes team access with contract owner assignment (Free and Starter include 3 seats, Business 10). Invite your CFO or VP Finance and they see the same dashboard and alerts. Roles (admin, member, viewer) control what each person can change.
What happens when a contract renews and the new term starts?
Upload the renewed contract PDF. Renewly extracts the new dates and values. You keep the history of what the previous term looked like - useful for tracking year-over-year vendor cost changes.
See what's renewing before it hits your budget.
Upload five contracts free. No credit card, no commitment.