Property managers handle dozens of vendor contracts — lift maintenance, fire safety, boiler servicing, insurance, software — all with hard deadlines. Renewly extracts every notice window automatically so nothing rolls over by default.
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Most maintenance and service contracts include a 30, 60, or 90-day notice window. Miss it, and you're locked into another term — sometimes at a higher price. Vendors don't chase you to remind you. The obligation sits entirely with you.
A letting agency managing 300 properties has dozens of underlying vendor contracts: one or two software platforms, property-by-property maintenance agreements, communal area service contracts, portfolio-wide insurance. Nobody has a single view of all of them.
The person who signed the lift maintenance contract three years ago might not work there anymore. Or the contract moved to a new property manager when a portfolio was reshuffled. Whoever owns the contract now may not know the notice deadline — or that the auto-renewal clause even exists.
Maintenance agreements, insurance policies, software contracts, communal area service agreements. Upload as PDFs. Renewly reads clause language — not just the summary page.
For each contract: vendor name, contract value, expiry date, notice period in days, calculated notice deadline, and whether it contains an auto-renewal clause. No manual entry.
Assign each contract to the property manager responsible. Alerts go out at 30, 60, and 90 days before the notice deadline. Not to a shared inbox. To the person who needs to act.
Extracts '90 days prior written notice' and calculates the actual calendar date. No manual maths, no formula errors.
Every contract with an automatic continuation clause is flagged on upload. You see it immediately, not when the invoice arrives.
See all upcoming renewals across your whole vendor portfolio sorted by urgency. Filter by contract type, owner, or deadline.
One-click export of all contracts, values, and deadlines. Useful for portfolio reviews, insurance audits, and ownership handovers.
A commercial property management firm had a lift maintenance contract auto-renew for the third year running. The notice window was 90 days. The contract had been reassigned twice since it was originally signed. Nobody knew the deadline. The vendor had no obligation to remind them.
Cost of one missed cancellation: $18,000 locked into another year of a contract they'd been planning to re-tender.
One missed 90-day notice on a $20,000 maintenance contract costs more than three years of Renewly Pro. Most property management firms manage enough vendor contracts that the maths is obvious within the first week.
No CLM, no implementation project. Upload PDFs and get alerts. That's it.
Pro handles unlimited contracts. Larger portfolios are exactly the use case where spreadsheet tracking breaks down — and where Renewly is most useful.
Yes. Renewly uses OCR to read scanned documents. Quality varies with scan quality, but most readable PDFs extract correctly.
Property management software tracks tenancy dates and rental renewals — your customer-side obligations. It doesn't extract notice windows from your vendor maintenance contracts. Those are a separate problem.
Yes. Pro plan supports team access. Assign contracts to specific owners; each person sees their own portfolio and gets their own alerts.
Reassign the contract to the new owner in one click. They inherit the alert schedule. Nothing falls through a gap.
Upload five contracts free. See every notice deadline in under 5 minutes.
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