Your 60 vendor contracts aren't tracking themselves. Your spreadsheet isn't either.
Law firms, consultancies, and agencies spend thousands every year on vendor renewals nobody noticed coming. Renewly extracts renewal dates and notice deadlines from every PDF - automatically.
The way professional services firms track vendor contracts is broken
One person owns everything
The office manager or finance lead has 40, 60, maybe 80 vendor contracts in a shared folder. Software subscriptions, IT support agreements, office leases, professional indemnity insurance, cleaning contracts. One spreadsheet. Updated when someone remembers. Most of the time, they find out about a renewal when the invoice arrives.
Notice windows are the part that kills you
Contract expiry dates are easy to spot. Notice periods aren't. A vendor contract might expire in December, but the cancellation deadline is September 1. Miss that window and you're locked in for another year - often at a higher price. Most tools only track the expiry date. The notice deadline is buried in clause 12.4.
Staff turnover means tribal knowledge walks out the door
The previous office manager knew which contracts were up for renewal and when to send the cancellation notice. When they left, that knowledge left with them. By the time the new person discovers a contract exists, the notice window has already closed.
The renewals your regulator already watches, and the ones nobody does
Law firms: indemnity cover renews every indemnity period
For firms regulated by the SRA in England and Wales, qualifying professional indemnity insurance has to be maintained for every indemnity period, with replacement cover arranged before the current policy expires. Many firms still renew on 1 October, although there is no longer a single industry date. That renewal gets a broker, a deadline and attention. The other contracts the firm depends on, from case management software to the copier lease, have the same shape (a term, a renewal date, a notice period) and usually none of the attention. Renewly tracks those.
Accountancy firms: the practising certificate depends on cover staying in force
For UK accountancy practices that hold a practising certificate, professional indemnity cover generally has to stay in force continuously, and regulators monitor it. The firm's software, payroll bureau, document portal and office contracts renew on their own cycles, often in the middle of the busiest season. Renewly reads each agreement, works out the last day to give notice and reminds the right person before it passes.
Upload the PDF. Renewly reads the rest.
- 3.1Upload your vendor contractsDrag in any PDF - software agreements, IT support contracts, insurance policies, facility service agreements. Renewly reads them all. No template required. Setup takes about five minutes; loading the rest of your contracts is a batch upload.
- 3.2Renewly extracts the fields that matterFor each contract: vendor name, contract value, expiry date, notice period, notice deadline, auto-renewal clause (yes/no), and assigned owner. The notice deadline is calculated automatically - no manual date maths.
- 3.3Get alerted before deadlines, not afterSet your alert preferences once. Renewly sends reminders at 90, 60, 30 and 7 days before each notice deadline - to the right person. Not a shared calendar invite nobody checks.
Built for ops managers, not legal teams
Notice deadline extraction
Not just expiry dates. Renewly identifies the actual cancellation window from the contract language. '30 days prior written notice' becomes a date on your dashboard.
Auto-renewal clause detection
Flags every contract with an automatic renewal clause so nothing slips through by default.
Contract owner assignment
Assign each vendor contract to the right person. When alerts fire, they go to the owner - not a shared inbox.
Export for finance review
One-click export of all upcoming renewals, values, and deadlines. Paste into the budget model, send to the CFO, done.
Renewly Inbox: forward billing emails
Practice software, research databases, e-signature tools, billing platforms - the renewal notice almost always arrives in someone's inbox. Forward it to your @in.renewly.gg alias and the contract is captured automatically.
Term Library: cross-tool clause search
Run one query across every vendor: which contracts auto-renew above $10K, which have notice windows over 60 days, which lock you in for multi-year terms. 12 prebuilt searches plus natural-language questions.
An illustrative example of how it goes wrong
A 90-person consultancy auto-renewed a $42,000 project management software contract in October. The tool had been unused for 14 months. The person who signed it had left. The replacement found out when the invoice hit Accounts Payable.
The contract had a 60-day notice window. They missed it by three months.
Renewly would have flagged the notice deadline in August. And flagged that the contract had an auto-renewal clause when it was first uploaded.
Have a contract like this? Put in its dates and we will email you before your last day. No account needed.
Not a spreadsheet. Not a $60,000 CLM. Something in between.
Spreadsheet tracking fails at 20+ contracts.
Stale data, no ownership, no alerts, no clause detection. When the person who built it leaves, the whole system breaks.
Enterprise CLM is overkill.
Ironclad, Icertis, Conga - built for in-house legal teams with six-figure software budgets and six-week implementation projects. If you don't have a CLM procurement team, you don't need a CLM.
Renewly is the gap.
Automatic extraction without the enterprise price tag. From $149/month. Live in 5 minutes.
Fees.
No setup fee. No implementation project. No IT involvement.
Questions people ask.
We store contracts in a shared drive. Does it work with that?
Yes. Upload directly from your computer, or drop a PDF link. Any format Renewly can read as a PDF.
What types of vendor contracts does it handle?
Any. Software agreements, IT support contracts, insurance policies, facility management, professional memberships. If it's a PDF with a renewal date, Renewly can read it.
We have about 60 contracts. Is that too many for the free plan?
Free covers up to 5 contracts - good for testing before committing. Starter handles up to 100, and Business up to 500. Most firms with 50+ contracts move to Starter or Business.
We're not a tech company. Do we need IT to set this up?
No IT involvement required. You sign up, upload PDFs, Renewly extracts the data. The whole thing runs in a browser. Setup takes about five minutes.
Can multiple people access the same contracts?
Yes. Every plan includes team access (Free and Starter 3 seats, Business 10). Assign contracts to different owners, each gets their own alerts.
Find out which of your vendor contracts auto-renews next.
Upload five contracts free. No credit card, no commitment.