For Procurement Teams
Procurement managers juggle vendor renewals that belong to every department but are owned by none. Renewly extracts renewal dates, notice windows, and auto-renewal clauses from every PDF - so you stop finding out about renewals from invoices.
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IT signed 30 SaaS agreements. Facilities has cleaning, security, and maintenance contracts. Marketing has agency retainers. Finance has the insurance policies. Every department has its own folder, its own naming convention, and its own definition of "tracking." Procurement is supposed to have the full picture, but nobody gave you the full picture. Running a proper vendor contract audit is the first step.
The contract says 60 days written notice. But who sends it? IT thinks procurement handles cancellations. Procurement thinks the department owner handles it. The vendor knows exactly when the window closes - and they're not reminding you. By the time anyone acts, you're locked in for another year.
Negotiation leverage depends on timing. If you discover a renewal 10 days before the deadline, you have no leverage. The vendor knows it. The best procurement teams start renewal conversations 90 days out - but that only works if you have a system that tells you what is coming. A renewal checklist helps, but only if the dates feeding it are accurate.
Drag in PDFs from every department - SaaS agreements, service contracts, leases, insurance policies. Upload in bulk. No templates, no manual data entry. A procurement team with 150 contracts is fully loaded in under an hour.
For each contract: vendor name, annual value, start date, expiry date, notice period, calculated notice deadline, and auto-renewal clause status. The notice deadline is the part most teams get wrong manually - Renewly calculates it from the contract language.
Alerts fire at 90, 60, 30, and 7 days before each notice deadline - sent to the assigned contract owner. Procurement keeps the dashboard view. Department leads get the reminders. Nobody misses the window.
Every vendor contract in one place, regardless of which department signed it. Filter by owner, value, renewal date, or status. No more chasing departments for their contract list. Replace the spreadsheet that is costing you more than you think.
The renewal date is not the deadline that matters. The notice period deadline is. Renewly reads the termination clause, calculates the actual date you need to act by, and tracks it separately from the expiry.
Every contract is flagged if it contains an automatic renewal clause. Filter your register to see every auto-renewing contract at a glance - the ones that cost you money if you do nothing.
See which vendors appear across multiple departments. Three teams using separate contracts with the same vendor is a consolidation opportunity - and a negotiation lever most procurement teams miss until renewal time.
A procurement manager at a 400-person company ran a contract review and discovered three departments had separate agreements with the same cloud storage vendor. Marketing signed theirs in 2023. IT signed a different tier in 2024. Operations had a third from 2022 that nobody remembered existed.
Total combined spend: $87,000 per year. An enterprise agreement for the same usage would have cost $58,000. That is $29,000 a year - roughly 30% - lost because nobody had a single view of every vendor contract.
Renewly would have surfaced the duplicate vendor the moment the third contract was uploaded. Three departments, one vendor, one dashboard.
50 contracts in a spreadsheet is manageable. 200 is not. No alerts, no clause detection, no ownership tracking. When the person who built it leaves, the data goes stale within weeks.
A folder full of PDFs tells you nothing about what is renewing, when the notice window closes, or who is responsible. You still need to open every file and read every clause.
Ironclad, Icertis, Conga - designed for contract authoring, redlining, and legal workflow. Six-figure budgets, multi-month implementations. If your goal is tracking vendor renewals, you don't need a contract lifecycle platform.
Upload PDFs, get structured data. Track notice deadlines, assign owners, get alerts. $99/month. Live in 15 minutes. No implementation project.
No procurement process required. No IT involvement. No implementation timeline.
Yes. Drag in a batch of PDFs at once. Renewly processes each one individually and extracts renewal dates, notice periods, and auto-renewal clauses from every file. Most procurement teams upload their full contract set in a single session.
Assign each contract to an owner. When alerts trigger, they go directly to that person - not a shared inbox. You keep visibility across the full register while each department manages its own renewals.
Yes. Any team member with access can be assigned as an owner. IT manages their software agreements, facilities manages the cleaning contract, procurement keeps the overview. Everyone gets their own alerts.
One-click CSV export of all contracts, renewal dates, notice deadlines, values, and owners. Filter by date range, department, or status before exporting. Most teams pull this monthly for budget reviews and vendor negotiations.
No. Upload your original PDF contracts and Renewly extracts the data fresh - often catching details your spreadsheet missed, like notice periods buried in clause language. Your spreadsheet was a starting point. This replaces it.
Upload five contracts free. See every renewal date, notice deadline, and auto-renewal clause in minutes.
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