Healthcare practices manage dozens of vendor contracts — software, equipment, facilities, IT support — all with hard notice windows and tight margins. Renewly extracts every renewal deadline and flags every auto-renewal clause automatically.
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Annual contracts with price escalation clauses, multi-year lock-in, and 60–90 day notice windows. Vendors have every incentive to make the cancellation process slow. By the time the practice manager realises a renewal is coming, the notice window is often closed.
Medical equipment leases — imaging, diagnostic, dental chairs — often include clauses that automatically extend for a full year if notice isn't given 90 days before expiry. A missed notice on a $35,000 equipment lease is a real loss.
A practice manager at a three-site dental group is managing patient scheduling, staff, compliance paperwork, and supplier relationships simultaneously. Tracking 40 vendor contracts with different notice periods isn't their job — it's just also their problem.
EMR agreements, equipment leases, IT support contracts, medical waste disposal, locum agency agreements. Any PDF. Upload in bulk or one at a time.
Vendor name, contract value, expiry date, notice period, calculated notice deadline, auto-renewal clause (flagged yes/no), and contract owner. Equipment leases, software agreements, and service contracts all extracted the same way.
Practice managers get alerts at 30, 60, and 90 days before each notice window closes. Not a shared calendar. A direct notification to the person responsible.
Flags every contract that rolls over automatically. Particularly important for EMR, clinical software, and equipment leases where vendors design for inertia.
Extracts 'not less than 90 days written notice' and converts it to a date. No spreadsheet formulas. No manual tracking.
At multi-site practices, assign contracts to the site manager or finance lead responsible. They get the alerts; nothing falls to the practice owner by default.
Export all contracts, values, and deadlines for CQC inspections, investor reviews, or finance audits.
A four-site dental group auto-renewed their practice management software for the fourth consecutive year. The notice window was 60 days. Nobody knew when it was. The previous operations manager had set up a calendar reminder that nobody saw after she left.
Annual cost: $28,000. They hadn't reviewed the contract in three years. The price had increased 18% since the original signature.
When they finally switched, they found the cancellation clause required 60 days certified mail — not email. They'd been sending emails.
A tool for tracking your vendor contracts — software, equipment, facilities, IT. Extracts renewal dates and notice windows from PDFs. Sends alerts before deadlines.
A clinical records system. A compliance platform. An EHR integration. Vendor contracts don't contain patient data. This is a procurement tool, not a clinical one.
A spreadsheet, a shared calendar, and hoping the person who built it still works there. That's what most practices use.
No implementation project. No IT team required. A practice manager can set it up alone in 15 minutes.
No. Renewly stores vendor contract PDFs — software agreements, equipment leases, service contracts. These do not contain patient health information. Renewly is not a clinical system and does not connect to your EHR.
Yes. Pro plan supports team access. Assign contracts to individual owners at each site; they see their contracts and get their own alerts.
Contracts are encrypted in transit and at rest. Access is limited to your organisation's account. Full details on the security page at renewly.gg/security.
Yes. Renewly reads all standard PDF formats including multi-page lease agreements. The extraction focuses on renewal dates, notice periods, and auto-renewal clauses — regardless of document length.
15 minutes for a typical practice. You sign up, upload PDFs, Renewly extracts the data. No IT involvement, no integrations, no configuration.
Upload five contracts free and find out in under 5 minutes.
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