Vendor contract renewal RACI template
A free PDF that assigns clear accountability for every stage of your vendor renewal process. Stop auto-renewing contracts nobody owns.
No email required. Ready to adapt for your organisation.
What's in the template
RACI matrix
Covers all five stages of the vendor renewal lifecycle: identification, monitoring, decision, negotiation, and reporting. Six role columns: Procurement, Finance, IT, Legal, Business Owner, CFO.
- 117 activities across 5 lifecycle stages
- 2Colour-coded R / A / C / I cells
- 3Adaptable for teams without a dedicated procurement function
Ownership policy
A six-clause draft policy you can paste into your internal documentation. Covers purpose, accountabilities, notice window rules, value thresholds, and escalation.
- 1Value thresholds with approval levels
- 2Escalation chain when decisions stall
- 3Auto-renewal prohibition clause
The 5 lifecycle stages covered
Every vendor contract renewal involves the same five stages. In many organisations, nobody clearly owns any of them.
Contract identification & capture
Procurement accountable
Maintain register, upload contracts, extract key dates and clauses
Monitoring & alerts
Procurement accountable
90/60/30-day deadline monitoring, auto-renewal risk flagging, escalation
Renewal decision
Business owner accountable
Vendor evaluation, Renew / Cancel / Renegotiate decision, sign-off thresholds
Negotiation & execution
Procurement accountable
Price and term negotiation, legal review, contract signing, register update
Reporting
CFO accountable (annual)
Monthly spend report, quarterly renewal forecast, annual portfolio review
Assign the RACI. Automate the monitoring.
Once ownership is clear, the next problem is visibility. Renewly extracts renewal dates, notice windows, and auto-renewal clauses from your vendor contracts - and alerts the right person at the right time.
Free for up to 5 vendor contracts. Starter from $149/month.